2018 – HVAC MAINTENANCE & SERVICES – BID SPECS

BID SPECIFICATIONS

FOR HVAC MAINTENANCE & SERVICE
LOCATED AT VARIOUS BUILDING LOCATIONS
FOR CITY OF ZION, ILINOIS

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HVAC bid specs

The City of Zion is requesting bids for the HVAC Maintenance & Services to be performed at:

• City Hall, 2828 Sheridan Road
• Police Station, 2101 Salem Blvd.
• Fire Station #1, 1303 27^th Street
• Fire Station #2, 2016 Lewis Avenue
• Public Works/Fleet Shop, 3220 27^th Street

Agreement start date: January 1, 2019.

Agreement end date: One year from start date.

General Bid Directions

• List name, address and telephone number of the company submitting the bid.
• List name, address and telephone number of each owner of the company.
• All bids shall be submitted to the City Clerk’s Office, City Hall, 2828 Sheridan Road,
  Zion, Illinois 60099 by no later than 10:00 a.m. on Monday, November 19, 2018.
• Attach to the bid a certificate of insurance(s) showing that the company has current Commercial General Liability Insurance $1,000,000 per occurrence, Automobile Liability $1,000,000 CSL, Workers Compensation $500,000.
• Provide Rate Schedule for HVAC Mechanical labor and Material mark-up.
• List all exclusions and exceptions.
• A pre-bid walk through of the buildings may be scheduled by contacting: Barron Peterson, Building Department at 847-746-4020 or e-mail barronp@zion.il.us.
• The City reserves the right to reject any or all bids.

The City may at any time terminate a contract for HVAC Maintenance and services by giving

30 days written notice to the contractor.

HVAC Services to be Provided

1. Provide a comprehensive preventative maintenance service plan to keep the equipment operating at peak efficiency and endeavoring to gain the maximum life The maintenance to be provided on the following schedule: Three (3) regularly scheduled maintenance calls during the agreement term on a SCHEDULED basis, 1. Spring cooling startup 2; Summer operational inspection and coil cleaning; 3. Fall heating startup.
2. Provide 24 hour, 7 days a week, emergency service on all items covered in the Equipment Schedule.
3. Provide preferential service over non-agreement customers.
4. Use only qualified personnel directly employed or supervised by the company.
5. Furnish City with a completed copy of every service technicians report.
6. Take all reasonable precautions to avoid damage to property or injury of persons.
7. Provide factory trained supervisory assistance whenever needed.
8. Instruct City in the basic operation of systems to provide the best operating efficiency or conditions.

Provide a primary and secondary service technician to perform preventive maintenance and emergency repairs

AGREEMENT PRICING TO INCLUDE THE FOLLOWING SERVICE/PARTS
1. Filters: Change/Clean/Provide new filters 3 times per year.
2. Humidifiers: Clean/Provide/Install new pads 1 time per year.
3. Coil Cleaning: Provide cleaning materials and clean,1 time per year.
4. Belts: Provide and replace belts 1 time per year.
5. Controls: Inspect as needed, check all thermostats, check automatic control valves, tighten all electrical connections.
6. Rooftop Unit Burners: Inspect burner, lubricate and adjust, Clean, check and adjust controls.
7. Rooftop Unit Fans: Lubricate motor bearings, lubricate fan bearings, check fans and fan drive alignment, check filters, check drains and drip pans
8. Dampers and Linkages: Inspect as needed.
9. Water Pumps: Lubricate motor & pump bearings, Inspect packing glands or mechanical seals, Check alignment.
10. Air Handling Systems: Lube motor and fan bearings, check and adjust drive belts, check fan and fan drive alignment, clean OA intake screens, check fan coil units.
11. Heating System: Once per year and/or as needed, Clean boiler, drain, flush, refill. Check, clean and adjust boiler safety and operating controls. Check boiler water level,
check automatic valves, inspect burner operation lube and adjust as required, clean, check and adjust burner control, blow down boiler.
12. Electronic Air Cleaners: Inspect, clean service as needed.
13. Air Conditioning:Inspect for proper operation, check/add refrigerant as needed.
14. Flues : Inspect yearly for damage/Blockage.
15. Provide any other service to maintain equipment not covered above.

CITY HALL
EQUIPMENT SCHEDULE

Police Station
EQUIPMENT SCHEDULE

Fire Station #1
EQUIPMENT SCHEDULE

Fire Station #2
EQUIPMENT SCHEDULE

Public Works/Fleet Shop

EQUIPMENT SCHEDULE